5 Organizational Physical Security Measures that Are Long Overdue

Home / 5 Organizational Physical Security Measures that Are Long Overdue - September 4, 2017 , by admin

Statistics show that 50 percent of employees in companies feel that existing security frameworks, standards and compliance frameworks aren’t adequate enough to handle corporate security needs. Of note is that most companies have overlooked physical security threats in favor of technical threats like hacking, espionage and malware.

Physical Access Control is the First Line of Security

Physical access control is considered the first line of defense for any organization. When effectively deployed, you have to integrate your access control strategies into your digital strategies such as intrusion detection devices, surveillance cameras and other tools so that you can achieve maximum security potential.

In this article, we look at the 5 of the most essential yet vital security measures you need to implement now, that’s if you have not already done so.


    1. Secure the Server Room

Before you lock up the server room each day, in fact, before you turn on the company servers for the first time, ensure that you have fixed decent locks on all the entrances. Next, come up with policies that require all the doors to be locked any time this room is not in use. Additionally, come up with policies that require every person who accesses the room to have an ID card. The ID card can be permanent for people who work in the server room and temporary ID cards for those who won’t have full access to the room.

These policies are ideal for handling the server room because it forms the heart of the physical network. Anyone with physical access to the server room can access the switches, routers, servers and other network devices in the room. Anyone who has access to these devices can access sensitive company and consumer data, which can lead to modification or loss of sensitive data.


    1. Install Surveillance Devices

Having Identity cards and locking up the server room is just one step towards securing your data, but someone with unauthorized access can break into the room, or anyone with authority can misuse the unlimited access authority. This is why you need to find a way to know who goes into the room and who goes out, and at what time.

You can have a log book that people going in sign at the entrance, though this is the most rudimentary form of security and it can backfire at any time.  A better solution is to have an authentication system integrated in the locking mechanism, such that a token, smart card or biometric scan is necessary before admitting anyone.

Set up a surveillance camera at a location that makes it hard for anyone to tamper with or even find it. The camera ought to give a perfect view of the person entering and leaving the room to supplement the electronic access or log book. You can choose a surveillance camera that monitors motion continuously or which uses motion technology to come on when someone is moving about.


    1. Safeguard Your Workstations

Unauthorized persons can use any computer connected to the company network to access and modify or delete important information from the servers.  Vulnerable workstations are those at unoccupied desks and those set up in empty offices, for example those in offices left vacant by employees on training or leave. Other vulnerable workstations are those at locations accessible to outsiders such as the receptionist’s desk.

One of the top restrictions to these areas is to make sure you only allow members with ID cards to access offices. Come up with temporary cards that visitors will use to move about the company premises. Let the cards indicate the various levels of access. Getting these cards is easy, with the best sources being online ID makers that allow you to design the cards by yourself. You can determine the color coding for each access level and integrate various security components as you please. The best place to start is https://www.easyidcard.com/.


    1. Secure the Portables

Handheld computers, phones and laptops pose a unique physical security risk. An unauthorized person can easily grab this device and have access to sensitive information. If your employees use portable devices at their desks, let them lock them up or move with them when leaving the room. A secure fixture such as a drawer with a cable lock is ideal for this role.

If possible, install motion sensing alarms to alert you when a portable is meddled with or when it is moved.


    1. Don’t Forget the Printers

You might not think of printers as a security risk, but the latest printers on the market store logs of the documents on their memories. Unauthorized access can lead to access to sensitive materials that have passed through the printer. Make sure you have a select few employees handling these devices.

Final Thought

You need to remember that your company’s security starts at the physical level. Don’t overlook the importance of ID cards because all the cameras and firewalls in this world won’t stop a person who can gain physical access to the server room or workstations. So, restrict access, lock up and also lock down.